Here’s the problem, my brain is always thinking about possibilities. What else could be done? What new projects could we tackle? What new goals? What improvements?

However, impact is directly related to focus and focus is about doing fewer things not more. Impact is not the result of doing a lot more. Focus is a process of saying no - so that you have the time and energy to say yes to the right stuff.

In a culture where habitual drivenness is the water we swim in, there is an invisible pull to say yes to more. And if your wiring is at all like mine, some of those possibilities and projects dangling before you are so alluring that it is easy to be deeply invested in far too many commitments to make a focused impact.

Wise leaders are constantly clarifying and focusing their personal “DO and DON’T DO LIST.” That is, they continually focus their activities and commitments so that maximum energy can be directed for greatest focus. They are clear about when they should say yes and when they must say no.

I think there are at least three major areas of vulnerability that lure us into an over-committed out-of-focused life. These are the areas where saying no does not come naturally.

Passion:
Leaders are generally people of passion. They long to make a difference, to leave the world a better place. Charlatans masquerade as leaders, but are actually concerned about recognition, self-advancement, and the like. True leaders seek to give themselves away. And this is where the trouble lies. When you are passionate about making a difference, it is easy to yes to that one more responsibility.

Competency:
Over time every one of us develops some legitimate competencies. Some of them were developed at a great price–with great pain and effort. When opportunities arise to leverage some of your core competencies it is easy to feel needed and valued. It is seductive to say yes when you get to use what you have learned to do well.

Relationships:
You know how this one works. A friend asks you to take on a new responsibility because your abilities would meet a need they have. You know you are already overly committed, but it is just one more thing and this relationship is important to you.

My point: Less really is more. There is a direct correlation between the narrowness of a leader’s focus and the depth of their impact. The key to focus is to say no to more so that you might say yes to the right stuff.

Two suggestions:

1.) Define your DO and DON’T DO list. In light of the focus of your life - the one thing that is most important for you to give yourself to - make a list of the responsibilities and behaviors you must do and a second list of those things you must (even painfully) say no to.

2.) Schedule a monthly review where you pull up a few thousand feet to review what has climbed onto your plate that you shouldn’t be doing and the things that have slipped off your plate which you must be doing. Then plan your schedule forward accordingly.